Tarrant Gunville Horse Show & Gymkhana

1. Who We Are

Tarrant Gunville Horse Show & Gymkhana (“we”, “us”, “our”) organises and runs an annual equestrian event in Dorset, United Kingdom.

Our website address is: https://www.tghs.co.uk/

For the purposes of UK data protection law, we are the “data controller” of the personal data you provide to us.

If you have any questions about this policy, you can contact us via the details on our Contact page.

2. What Personal Data We Collect

We may collect and process the following information:

Information You Provide Directly

  • Name

  • Email address

  • Telephone number

  • Postal address

  • Horse and class entry details

  • Emergency contact details

  • Any information submitted via our Contact form or Entry Form

Website Usage Information

We may automatically collect:

  • IP address

  • Browser type and version

  • Pages visited

  • Time and date of visit

This information is typically collected via cookies or website analytics tools.

3. How We Use Your Information

We use your personal data to:

  • Process event entries

  • Communicate about classes, schedules and event updates

  • Respond to enquiries

  • Manage event administration

  • Maintain records for insurance and safety purposes

  • Improve our website and services

We will only use your information where we have a lawful basis to do so under UK GDPR, including:

  • Consent

  • Performance of a contract (e.g., processing entries)

  • Legal obligation

  • Legitimate interests (e.g., event administration)

4. How We Store and Protect Your Data

We take reasonable steps to protect your personal information from loss, misuse, or unauthorised access.

Your data may be stored:

  • On secure email systems

  • Within entry management systems

  • On password-protected devices

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal or insurance requirements.

5. Sharing Your Information

We do not sell or rent your personal data.

We may share information where necessary with:

  • Event officials and judges

  • Emergency services if required

  • Insurance providers

  • IT or website service providers

  • Payment processors (if applicable)

We only share the minimum necessary information.

6. Photography & Media

Photographs and videos may be taken at the event for promotional purposes, including use on:

  • Our website

  • Social media

  • Local press

By entering the event, you acknowledge that photography may take place. If you have concerns, please contact us before the event.

7. Cookies

Our website may use cookies to:

  • Improve website functionality

  • Analyse visitor traffic

  • Enhance user experience

You can control cookie settings via your browser.

8. Your Data Protection Rights

Under UK GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data

  • Restrict or object to processing

  • Withdraw consent at any time (where applicable)

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

ICO website: https://www.ico.org.uk/

To exercise any of your rights, please contact us via our Contact page.

9. Third-Party Links

Our website may contain links to other websites. We are not responsible for the privacy practices of external websites.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.